When it comes to providing better services, one of the main challenges is knowing staff are available when required. Home care staffing rotas are often manually created. It’s not only time-consuming but also difficult to ensure that all shifts meet standards in terms of affordability and quality. When using manual rosters, there is always the risk of incorrect data entry or even fraud which is why more companies are looking at home care rostering software in order to make their lives easier.
1) IT SAVES TIME
Manual practices can be very laborious with hours spent on creating rosters each week/month, collecting staff availability sheets and collating this information before finally starting work on creating a roster which can sometimes amount to days (or even weeks) of work. It makes far more sense to use home care rostering software which can be up and running within days, saving your business time and money.
2) INCREASES ACCURACY
One thing that home care providers focus on is quality; they want to give clients the best possible service at all times. The only way this can happen is by making sure staff are available when required. More companies are turning to automated systems in order to provide just-in-time scheduling, giving them a better overview of staff availability and roster changes in real-time, resulting in a better quality of services being delivered just when it’s needed most.
3) PROVIDES INSTANT ACCESS TO LIVE DATA
Manual rosters have their place but employing an automated system allows staff to manage rosters on the move (for example, using their mobiles) whenever they have access to a reliable internet connection. This means that home care providers are instantly notified of any roster changes or requests for days off which reduces the chance of errors occurring and gives providers more control.
4) ALLOWS MANAGEMENT OF ALL SHIFTS AT ONCE
Creating separate schedules for day, evening and night shifts can be very time-consuming so most companies prefer to create far larger rosters covering all hours instead. With manual rosters there is always the risk of human error but automated systems allow managers to easily view all available shifts simultaneously without having to work with multiple schedules. The result is improved efficiency, better allocation of staff across different services and less chance of requiring overtime due to staff shortages.
5) PROVIDES REAL-TIME USER ACCESS TO LIVE DATA
Manual rosters can be out of date within just a few minutes, leaving you with inaccurate scheduling and potentially putting the safety of carers and patients at risk. Automated systems allow all employees to view the same roster regardless of their shift pattern which means everyone is always on the same page. It also gives managers a better overview regardless of whether they work regular office hours or not, resulting in a smoother business operation overall.
6) LESS CHANCE OF HUMAN ERROR
As humans we’re only capable of doing so much before our productivity levels drop off but with automated systems there’s no need for tiredness to become an issue as once again everything runs smoothly using rota management software. There is no need for staff to spend inordinate amounts of time creating rosters or even collecting information which in turn reduces the chance of human error occurring.
7) PROVIDES UP-TO-DATE DATA AT ALL TIMES
Manual approaches are simply not good enough when it comes to leaving you with an overview of what’s happening across your business. Manual systems can be out-of-date within just a few minutes, leaving you with inaccurate reporting that results in poorly informed decision making so use home care staffing rotas management software instead for the best possible outcome.
As technology continues to advance, more companies are looking toward automated systems when it comes to providing them with an improved overall service but there are still some manual systems out there which simply don’t make sense given the benefits automated ones provide.
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